Registration window open (1 Jan - end of Feb)

If you use personal data in your work you are legally obliged to register during January and February each year.
NEW REGISTRATION? View guidance and create new registration here
EXISTING REGISTRATION? Sign-in to Registrations Portal here


Data breaches: workplace culture change needed

Published: 8 November 2019

Forty-four personal data breaches were reported to us in the two months up to 27 October 2019.

Number of personal data breaches reported to ODPA

Twenty-four of the breaches were due to personal data being sent, via email or post, to the wrong person. The remaining twenty were through hacking, personal data being accessed inappropriately, the disclosure of personal data when not authorised to do so, system error, or personal data being lost.

Overall, forty breaches were the result of human action, with just four resulting from system error. The Bailiwick’s data protection commissioner, Emma Martins, commented on the role people play in personal data breaches.
‘Once again, this period’s statistics reinforces the trend we have seen for some time: that it’s what people, not systems, do that is the biggest factor in most data breaches reported to us. Protecting data well is first and foremost a human issue.’
This trend, where people’s awareness, attitudes, behaviour, and choice of actions often pose the biggest risk to the protection of personal data is observed not just locally, but also worldwide. In October 2019 the 41st International Conference of Data Protection and Privacy Commissioners (ICDPPC) passed a resolution for participating national authorities to ‘address the role of human error in personal data breaches’.

The resolution, sponsored by the Office of the Australian Information Commissioner, calls on all ICDPPC members (including the ODPA) to ‘promote appropriate security safeguards to prevent human error that can result in personal data breaches’. The resolution identifies the role of ‘building workplace cultures where privacy and personal data security are organisational priorities, including through the periodic implementation of training, education and awareness programs for employees on their privacy and security obligations and the detection and reporting of threats to the security of personal data.’

This echoes a statement made by Mrs Martins, in August this year on this subject: ‘Building a culture of honest and constructive learning can help us all to work towards higher standards of compliance.’ Recognising the crucial role workplace culture plays in looking after personal data well, the ODPA will be starting an initiative, called ‘Project Blue Tit’, in 2020 with the aim of effecting positive, measurable change in organisational culture locally. More details about this project will be announced soon.  

NOTES  This release is part of the bi-monthly breach report statistics the ODPA has been issuing since June 2018. Statutory breach reporting was one of the key changes to the local data protection law introduced in May 2018. The Data Protection (Bailiwick of Guernsey) Law, 2017 (section 42) states that organisations are legally required to notify the ODPA of any personal data breach within 72 hours of becoming aware of it.

Number of personal data breaches reported to ODPA

Breach criteria A personal data breach is defined in section 111(1) of the Law as any incident that meets the following criteria: “a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed”.  There will likely be a breach whenever any personal data is accidentally lost, corrupted or disclosed, or if someone accesses it or passes it on without proper authorisation to do so. However, organisations do not have to report any incidents that meet the above criteria if the incident is ‘unlikely’ to result in a risk to the ‘significant interests’ of any person whose data has been affected by the incident.

It can be difficult, and sometimes inappropriate, for organisations themselves to judge whether there is a risk to a person’s significant interests, so the ODPA encourages all incidents to be reported. ‘Significant interests’ explained A person’s ‘significant interests’ are defined in the local Law as any aspect of their life that could be put at risk due to their personal data being breached. This could include their physical safety, their reputation, and could extend to placing them at risk of identity theft, fraud, financial loss, psychological distress or humiliation.